Nominee Terms and Conditions
Last Updated: 12 June 2025
TERMS
Intellectual Property (IP) Ownership – I (the Nominee) own all Intellectual Property (IP) associated with my Film, Highlight Reel, and Poster and/or have obtained all necessary releases, licences, and permissions (e.g. music used in my Film). I agree that the Festival will not be liable for any strikes or claims against my Film.
Intellectual Property (IP) Retention – I understand and agree that I retain full ownership of my Film and any Intellectual Property (IP) that I own. Nothing in this Agreement constitutes a transfer or assignment of such Intellectual Property (IP).
No Guarantee of Winning – I agree that my Film’s Nomination does not necessarily mean that I will win any award(s) and that the decisions made by the Festival and its Judges are final.
Promotion Rights – I grant the Festival and its affiliates unrestricted rights to promote my Name, Film’s Name, Synopsis, Highlight Reel and Poster, regardless of whether I win any award(s).
Attendance – I understand and agree that at least one person associated with my nominated entry will attend and represent it in person at both the Festival’s Industry Day and Award Ceremony events. I acknowledge that participation in both events is an important part of the Festival experience, and that failure to attend may result in my Film becoming ineligible to receive any award(s).
Prize and Award Delivery Responsibility – I understand and agree that the delivery of any reward(s) or prize(s) associated with an award category lies solely with the sponsor of that award category, unless stated otherwise. While the Festival will help facilitate the delivery of the prize(s), it is not responsible for the delivery experience or any inclusions.
Event Media Consent – I grant the Festival and its affiliates unrestricted rights to distribute any photos, videos, and audio recordings taken of me at the Festival’s Events.
Privacy Policy Acknowledgement – I understand and agree that the Festival’s Privacy Policy, which is available on its website, describes how the Festival collects, stores, and uses any personal information I provide to the Festival. I understand and agree that the Privacy Policy also outlines how I can access and correct my personal information, as well as lodge a privacy-related complaint according to the Festival’s complaint-handling process.
Third-Party Information Sharing and Marketing – I understand and agree that the Festival may provide the personal information I supply to third parties to help deliver Festival services or if required by law. I also understand and agree that the Festival and its affiliates may send me marketing communications such as newsletters and emails. I acknowledge that I may unsubscribe from such communications one month after the conclusion of the Festival’s 2025 events.
Health and Safety Compliance – I will follow the Festival’s policies, procedures, and rules to ensure the safety and wellbeing of myself and others at Festival Events. I will comply with all Health and Safety instructions issued by the Festival and its affiliates.
Code of Conduct – I agree to behave professionally, respectfully, and in a manner that upholds the reputation of the Festival and its community. I understand that inappropriate, disrespectful, or disruptive behaviour, including harassment or discrimination of any kind, may result in my disqualification and removal from Festival activities or venues.
Travel and Accommodation Responsibility – I understand that unless otherwise stated, all costs associated with travel, accommodation, and attendance at the Festival are my responsibility. The Festival does not guarantee funding, support, or reimbursement for such costs unless explicitly communicated in writing.
Force Majeure and Event Changes – I understand and agree that the Festival may be postponed, modified, or cancelled due to unforeseen circumstances beyond its control (including natural disasters, health emergencies, venue issues, or governmental restrictions), and that the Festival is not liable for any resulting costs, losses, or damages I may incur.
Content Suitability – I confirm that my Film does not contain unlawful, hateful, or discriminatory content and is appropriate for screening to general and diverse audiences, unless otherwise advised and classified by the Festival.
Withdrawal Policy – I understand that once I have accepted my nomination, I may not withdraw my Film from the Festival’s programme without written approval from the Festival. Withdrawal without valid reason may affect eligibility for future participation.
Insurance and Liability Disclaimer – I acknowledge that I am responsible for my own insurance coverage during travel and participation in Festival events. I understand that the Festival is not liable for personal injury, theft, loss, or damage of property during my participation.
Festival Format Variation Disclaimer – I understand and agree that the quality, scope, and format of each year’s Festival may differ from previous editions. I acknowledge that promotional materials, including photographs and marketing assets from past Festivals, may be used in current communications and do not guarantee or imply an identical experience or offering.
Entire Agreement – I understand and agree that this Agreement contains the entire understanding between myself and the Festival and supersedes all previous discussions and agreements in respect of its subject matter.